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Decision details

Ashton Town Hall Scaffold and Shroud Contract - Waiver

Decision Maker: Deputy Executive Leader

Decision status: Recommendations Approved

Is Key decision?: Yes

Is subject to call in?: No

Decision:

PROCUREMENT STANDING ORDERS WAIVER DECISION NOTICE ([NUMBER ALLOCATED BY LEGAL SERVICES]) SERVICE AREA:

Operations and Neighbourhoods

SUBJECT MATTER:

ASHTON TOWN HALL SCAFFOLD AND SHROUD CONTRACT

VALUE OF CONTRACT:

The contract value is £58,743.

DECISION:

That approval is given under Procurement Standing Order D3.3 to award the above contract to Heywood Scaffolding Services where fewer than three quotations were received.

DECISION TAKER(S):

Sandra Stewart – Director of Governance and Pensions (Borough Solicitor)

Kathy Roe – Director of Finance

Councillor Bill Fairfoull – Executive Member for Finance and Performance

DATE OF DECISION:

(To be inserted by Borough Solicitor once signed by all authorising persons)

21 December 2018

REASON FOR DECISION:

The Report of the Director of Operations and Neighbourhoods seeks authority under Procurement Standing Order D3.3 to award a contract where fewer than three quotations have been received.

ALTERNATIVE OPTIONS REJECTED (if any):

Re-tender the contract.

REASONS FOR BOROUGH TREASURER’S DECISION

On 28 June 2017 Executive Cabinet approved a £0.350m project development sum for the re-use of Ashton Town Hall. To date expenditure of £0.275m has been incurred which has resulted in a project underspend of £0.075m.

There is funding available of £0.075m to finance the Ashton Town Hall Scaffold and Shroud contract of £0.059m. This would leave a balance of £0.16m available funding.

It is anticipated that there will be an estimated £0.010m costs incurred when the hoardings surroundings Ashton Town Hall and the new Shared Services Centre are taken down. These costs could also be funded from the approved project development budget for the re-use of Ashton Town Hall.

REASONS FOR BOROUGH SOLICITOR’S DECISION

Under paragraphs D.3.2 and D.3.2 of the Council’s Procurement Standing Orders a report has to be written with a full justification (as attached) with details of the evaluation where less than 3 tenders have been received, for approval by the Director of Governance and Pensions and the Director Finance who have to consult the Deputy Executive Leader and the relevant Executive Member responsible for the service/project. I am very unclear why this hasn’t gone through the LEP our procurement partner for such issues but given

 

Publication date: 04/01/2019

Date of decision: 04/01/2019