Agenda and minutes

Venue: Lesser Hall 2 - Dukinfield Town Hall. View directions

Contact: Charlotte Forrest, Senior Democratic Services Officer on 0161 342 2346 or Email: charlotte.forrest@tameside.gov.uk 

Items
No. Item

12.

Declarations of Interest

To receive any declarations of interest from Members of the Panel.

Minutes:

There were no declarations of interest.

13.

Minutes pdf icon PDF 94 KB

The Minutes of the meeting of the Audit Panel held on 30 May 2017 to be signed by the Chair as a correct record.

Minutes:

The Minutes of the proceedings of the meeting of the Audit Panel held on 30 May 2017 were agreed and signed as a correct record.

14.

Progress Report on Risk Management and Audit Activities April to September 2017 pdf icon PDF 160 KB

To consider a report of the Head of Risk Management and Audit Services.

Additional documents:

Minutes:

Consideration was given to a report of the Director of Finance and Head of Risk Management and Audit Services detailing the work undertaken by the Risk Management and Internal Audit Service between April and September 2017.

 

The following areas of work undertaken by Risk Management and the Internal Audit Service were reported as follows.

 

Risk Management and Insurance – the key priorities for 2017/18 were detailed as follows:-

 

·         To review the risk management system to ensure that it complied with best practice but was still practical for use by the organisation;

·         To facilitate the delivery of risk workshops to enable both the Corporate Risk Register to be updated and Operational Risk Registers to be maintained by managers;

·         To facilitate the continued implementation of the Information Governance Framework and prepare for the introduction of the General Data Protection Regulations in May 2018;

·         To review the Business Continuity Management system in place to streamline the process to create a management tool that was workable, with the capability to provide knowledge and information should a major incident occur affecting service delivery; and

·         To continue to support managers to assess their risks as services were redesigned to ensure that changes to systems and procedures remained robust and resilient offering cost effective mitigation and that claims for compensation could be successfully repudiated and defended should litigation occur.

 

Panel Members were notified that the risk management system was under review and work was ongoing to review the Information Governance Framework in light of the introduction of the General Data Protection Regulations, which would become applicable in May 2018.  A suite of documents to be used across Greater Manchester was under construction.

 

With regard to Internal Audit, reference was made to the Audit Plan, which had been approved in May 2017 and covered the period April 2017 to March 2018.  An update on progress against the plan to 30 September 2017 was provided.  It was reported that 42% of the audit plan had been achieved so far, which was in line with previous years.  It was explained that a detailed review of the audit plan was currently underway in conjunction with senior management and a revised plan would be reported to a future meeting of the Panel.

 

During the first half of the year, eight Final Reports had been issued in relation to systems, risk and managed audits.  In addition, seven draft reports had been issued for management review and responses and these would be reported to the Panel in due course.  Nine school audits were completed during the period, the results of which were summarised.  In addition, two further audits had been completed and the draft reports had been issued to the Schools for management review and responses.

12 Post Audit Reviews had been completed during the period and a further 21 were in progress.

 

It was reported that the review of Internal Audit against the Public Sector Internal Auditing Standards (PSIAS) highlighted that the service was fully compliant with the requirements of the standard.  PSIAS,  ...  view the full minutes text for item 14.

15.

Urgent Items

To consider any additional items the Chair is of the opinion shall be dealt with as a matter of urgency.

Minutes:

There were no urgent items.