Agenda item

To receive the Minutes of the meeting of the Strategic Planning and Capital Monitoring Panel held on 14 December 2020 and approve the following recommendations arising from the meeting:

Capital Programme Financial Monitoring Report

RECOMMENDED

(i)        Note the forecast outturn position for 2020/21 as set out in Appendix 1.

(ii)       Approve the re-profiling of budgets into 2021/22 as set out on page 4 of Appendix 1.

(iii)      Note the funding position of the approved Capital Programme as set on page 9 of Appendix 1.  Members are reminded that the Period 6 finance report asked for approval to remove all remaining earmarked schemes and approve a full review and re-prioritisation of the future Capital Programme, to be concluded alongside the Growth Directorate’s review of the estate and identification of further surplus assets for disposal.

(iv)      Note the changes to the Capital Programme as set out on page 10 in Appendix 1

(v)       Note the updated Prudential Indicator position set out on pages 11-12 of Appendix 1, which was approved by Council in February 2020.

CAPITAL PROGRAMME – OPERATIONS AND NEIGHBOURHOODS (NOVEMBER 2020)

RECOMMENDED

(i)           rescheduling to the Tameside Asset Management Plan (TAMP) and the Highways Maintenance Programme. The commencement of the works programme was revised due to Covid 19.

(ii)          the progress with regards to Flooding: Flood Prevention and Consequential Repairs and the rephrasing as a result of the successful bid for Department of Transport funding to improve highway drainage in the borough

(iii)         progress with regard to the Slope Stability Programme.

(iv)         progress with regards to the Cemetery Boundary Walls Programme.

(v)          the rescheduling to Replacement of Cremators and Mercury Abatement, Filtration Plant and Heat Recovery Facilities Programme by the significant impact Covid 19 has had on the operation of the Crematorium and the suppliers of cremator equipment.

(vi)         the start date for the Children’s Playground Programme.

(vii)       the progress with regards to the Ashton Town Centre Public Realm Project.

(viii)      the impact of Covid 19 on the LED Street Lighting Lanterns Project.

(ix)         the progress with regards to the Mayor’s Challenge Fund Programme (MCF).

(x)          progress with regards to the £400,000 awarded under the Emergency Active Travel Fund.

(xi)         the progress with regards to the Highways England – Designated Funds Scheme.

(xii)       that works are progressing with regards to the successful Transport Infrastructure Investment Fund – Highway Maintenance Challenge Fund bid of £400,000 (£350,000 from the Department of Transport, £50,000 Tameside) with respect of improving highway drainage infrastructure.

(xiii)      progress with regards to Department for Transport – Safer Roads Fund project in conjunction with Oldham MBC.

(xiv)      the replacement tipper as set out in section 2.31 in this report arrived at the end of July 2020 and is now operational.

(xv)       authority was granted to procure two minibuses via competitive tender as set out in section 2.33

(xvi)      approval has been given for the purchase of an additional gully cleansing vehicle to enable the Council to maintain the highway gully network in line with our service standards as set out in section 2.34

(xvii)     the allocation of £300,000 from Transport for Greater Manchester (TfGM) for bus stop enhancements within Tameside, and seek approval from Executive Cabinet for £300,000 to be added to the Council’s Capital programme for this project to be delivered by the Council.

Adults Capital Plan

RECOMMENDED

(i)        note the updates provided in this report.

(ii)       recommend to Executive Cabinet that Statutory Compliance expenditure of £100,000 (in total) be allocated from the Disabled Facilities Grant budget to support the adaptations required at the Mount Street, Hyde supported living scheme.

Growth Capital Report

RECOMMENDED

that the following be added to the approved Council Capital Programme:

(i)        The Corporate Landlord Statutory Compliance capital expenditure for the period identified in Appendix 5 of £0.028m.

(ii)       S106 funding allocations of £0.052m as detailed in section 2.29.

That £0.793m of Growth’s 2020/21 capital budget is re-phased as set out in APPENDIX 6.

Education Capital Report

RECOMMENDED

To approve:

(i)        Proposed changes to the Education Capital Programme, Basic Need Funding Schemes Appendix 1, Special Provision Fund and Healthy Pupils’ Capital Fund as outlined in Appendix 2A and 2B and School Condition Allocation Funding Schemes Appendix 3.

(ii)       To transfer £56,000 of fire safety budget back to the unallocated SCA budget now that final costs for replacement fire alarms have been obtained) paragraph 6.8)

(iii)      Allocate £13,000 to works to upgrade the gas supply at Broadbottom CE (paragraph 6.12)

(iv)      retrospective costs £10,123 funded from contingency following an urgent inspection of Victorian lath and plaster ceilings at eight schools during the October half term (paragraph 6.15)

(v)       retrospective urgent works to the boiler control system at Hurst Knoll CE undertaken during October half term costing £5,010 funded from contingency (paragraph 6.17)

(vi)      Design work to tender stage for electrical re-wires at Fairfield Primary (£10,614) and Arlies Primary (£9,981) be approved (paragraph 6.20)

(vii)    That a high level estimate of £220,000 be allocated to carry out replacement roof works at Stalyhill Infant school (paragraph 6.23)

(viii)   That £30,000 be allocated to carry out further investigation and scheme development for roof replacements and repairs at Corrie, Fairfield, Greswell, Hollingworth and Oakdale schools while noting that the main works to these roofs will need to be prioritised over several financial years;

(ix)      To allocate £15,000 for scheme development to tender stage for improved security access arrangements at Milton St John’s CE school;

(x)       To allocate £10,000 for design to tender stage of replacement boilers at Audenshaw Primary School;

(xi)      To note that the boilers at Gorse Hall and Hurst Knoll school require replacement and to set aside £200,000 from 2021/22 SCA funding for this purpose.  Bids have also been submitted to the Greater Manchester decarbonisation fund and it is hoped that some or all of this amount may be offset;

(xii)    To allocate a further £10,000 of 2020/21 funding to carry out further visits at February 21 half term to complete asbestos management reports;

(xiii)   To obtain costs to begin a five-year rolling programme of building condition surveys to ensure the asset management plan is maintained;

(xiv)   To allocate £32,500 of unallocated Basic Need Grant to Mossley Hollins to cover final costs;

(xv)    Following a consultation with the school and parents, an appraisal of the options to expand Hawthorns Primary School is further progressed by officers and an outline business case is developed for consideration by members in April 2021. An indicative Capital Allocation of £200,000 is made from the Basic Need funding for the design, surveying and business appraisal activity.

Children's Services Capital Projects

RECOMMENDED

(i)        To note the delays in relation to the purchase of the new residential property for the assessment unit as set out in section 2.1 of the report;

(ii)       To approve the drawdown of a further £48,000 from the Children’s Earmarked Reserve to fund the additional works, outlined at 2.2, to make St Lawrence Road safe and bring it into use;

(iii)      To approve the drawdown of £13,541 from the Children’s Earmarked Reserve to fund the additional works and refurbishment of the Fairfield Unit as outlined in 2.3.